How to Email Google Sheets or Chart in Google Sheets

How to Email Google Sheets or Chart in Google Sheets

Google Sheets is a powerful online spreadsheet application that allows you to create, edit, and share data and charts with others. You may want to email Google Sheets or chart in Google Sheets for various reasons, such as collaborating with a colleague, reporting to a boss or client, or sharing your insights with a wider audience. In this article, we will show you how to email Google Sheets or chart in Google Sheets using different methods and options.

Email Google Sheets Using Gmail

Gmail is the most convenient way to email Google Sheets or chart in Google Sheets, as it has a built-in feature that lets you insert a link to your spreadsheet or chart anywhere in your email. Here are the steps to follow:

1. Open the spreadsheet or chart you want to email in Google Sheets.
2. Compose a new email in Gmail and place your cursor where you want to insert the link to your spreadsheet or chart.
3. Click on the Google Drive icon at the bottom of the compose window.
4. In the pop-up that appears, locate the spreadsheet or chart you want to email. You can navigate to it using the folder view, or search for it by name.
5. Click on the spreadsheet or chart to select it, then choose Insert.
6. A nicely formatted link to your spreadsheet or chart will appear in your email.
7. When you send the email, if the recipient does not have access to the spreadsheet or chart, you will be prompted to share it with them. Choose how you want to share it, then click Send.

Email Google Sheets Using Other Email Clients

If you do not use Gmail, you can still email Google Sheets or chart in Google Sheets using other email clients. However, you will need to share the spreadsheet or chart with the recipient first, then send them an email notification with a message and a link. Here are the steps to follow:

1. Open the spreadsheet or chart you want to email in Google Sheets.
2. Click on the Share button in the upper-right corner of the screen.
3. Type the email address of the recipient or recipients in the Add People And Groups text field and hit Enter.
4. Select an option from the drop-down menu to choose how you want to share the spreadsheet or chart. You can choose between Viewer, Commenter, and Editor roles.
5. Check the Notify People checkbox, then type your email message in the text field below.
6. Click Send to share the spreadsheet or chart and send an email notification with a link.

Save or Publish Your Chart

Another way to email a chart in Google Sheets is to save it as an image file or publish it online, then attach it or link it to your email. This way, you can show your chart without requiring the recipient to open Google Sheets. Here are the steps to follow:

1. Open the chart you want to email in Google Sheets.
2. Click on your chart, then click on More at the top right of the chart.
3. Choose one of the following options:
   • To save your chart as an image file, choose Download As and select an image format such as PNG, JPEG, SVG, or PDF. Then save the file to your computer and attach it to your email.
   • To publish your chart online, choose Publish Chart. Then copy the URL that appears and paste it into your email. You can also choose Embed Chart if you want to embed your chart into a web page or blog post.
4. Send your email with the attached or linked chart.

Conclusion

In this article, we have shown you how to email Google Sheets or chart in Google Sheets using different methods and options. You can use Gmail’s built-in feature to insert a link to your spreadsheet or chart anywhere in your email, or use other email clients to share your spreadsheet or chart first and then send an email notification with a link. You can also save or publish your chart as an image file or online URL and attach it or link it to your email.

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